10 Game-Changing Features You Should Be Using in Office 365
Office Setup 365 is always rolling out new tools and features to help you and your team
achieve your goals and be more productive. This is why there are approximately 25 million
consumer subscriptions to Office 365; over 300 million subscriptions are licensed in the
United States alone.
achieve your goals and be more productive. This is why there are approximately 25 million
consumer subscriptions to Office 365; over 300 million subscriptions are licensed in the
United States alone.
1. Work Smarter, Everywhere
After buying Office 365, you also gain access to its accompanying mobile apps and browser
apps. This allows you to access their cloud service from any up to date web browser on your
desktop or mobile device. Even better yet, you don’t have to install Office software on your
computer to do this.
apps. This allows you to access their cloud service from any up to date web browser on your
desktop or mobile device. Even better yet, you don’t have to install Office software on your
computer to do this.
2. Enjoy 50 GB of Storage
Each Office 365 user receives a whopping 50 GB of storage with Exchange Online; this can
be used to save emails, calendar events, task lists, meeting notes, contact information, and
email attachments.
be used to save emails, calendar events, task lists, meeting notes, contact information, and
email attachments.
Your OneDrive storage is also synced to your device, enabling you to work offline on files.
As soon as you reconnect to the web, the newest versions of your documents will be
automatically uploaded to your cloud storage. The new versions of your documents will also
be sent to any other connected device, including your phone or tablet — nifty!
As soon as you reconnect to the web, the newest versions of your documents will be
automatically uploaded to your cloud storage. The new versions of your documents will also
be sent to any other connected device, including your phone or tablet — nifty!
3. Edit Documents with Real-Time Co-Authoring
Collaborate online and see changes your team makes to shared documents within your Office
apps as they happen with the real-time co-authoring feature in Word. Save your file to
OneDrive cloud storage or SharePoint so your team can access the document and make
any necessary edits or updates. You can also share it directly from Word by utilizing a
handily integrated sidebar. As the publisher and access-giver, you can edit accessibility
settings at any time.
apps as they happen with the real-time co-authoring feature in Word. Save your file to
OneDrive cloud storage or SharePoint so your team can access the document and make
any necessary edits or updates. You can also share it directly from Word by utilizing a
handily integrated sidebar. As the publisher and access-giver, you can edit accessibility
settings at any time.
With the improved version control that was rolled out with Office 2016 co-authoring,
you can see which changes to the document were made by which contributor and
when the update was made. You can also easily revert back to a previous version of the
file whenever you need to.
you can see which changes to the document were made by which contributor and
when the update was made. You can also easily revert back to a previous version of the
file whenever you need to.
4. Connect with Co-Workers
You may not have known this, but Office apps include a Skype in-app integration.
You can use this feature to instant message your teammates, share your screen
during meetings and have audio or visual conversations — without even exiting the
Office apps you’re working in. You can continue Skype conversations even after you
close your office apps via your desktop or mobile version of Skype.
The best part? Your team will receive unlimited Skype minutes.
You can use this feature to instant message your teammates, share your screen
during meetings and have audio or visual conversations — without even exiting the
Office apps you’re working in. You can continue Skype conversations even after you
close your office apps via your desktop or mobile version of Skype.
The best part? Your team will receive unlimited Skype minutes.
5. Send Links, Not Files
It’s time to move away from email attachments. It’s never been easier to share documents
for co-authoring!
for co-authoring!
Simply upload your file to Office 365’s cloud storage. Then, write your email via Outlook
or the Outlook web app. Rather than attaching your document to the email, you can insert
a link to the file on your cloud. Outlook will automatically allow email recipients to edit the
document you wish to share. You can always change permissions on any document at
your convenience.
or the Outlook web app. Rather than attaching your document to the email, you can insert
a link to the file on your cloud. Outlook will automatically allow email recipients to edit the
document you wish to share. You can always change permissions on any document at
your convenience.
6. Convert OneNote Items into Outlook Calendar Events
Easily configure OneNote items to tasks within your Outlook calendar.
You can also assign tasks to colleagues, complete with follow-up reminders and concise
due dates. You can also transfer meeting notes taken in OneNote via email to your
teammates, and add important details (date, location, and attendees) to their respective
meeting.
You can also assign tasks to colleagues, complete with follow-up reminders and concise
due dates. You can also transfer meeting notes taken in OneNote via email to your
teammates, and add important details (date, location, and attendees) to their respective
meeting.
7. Use Your Mouse as a Laser Pointer during
PowerPoint Presentations
With only a simple keyboard shortcut (Ctrl + P), your mouse can be used as a laser pointer
during your PowerPoint presentations. You can also use the “presenter mode” commands
while using this feature.
during your PowerPoint presentations. You can also use the “presenter mode” commands
while using this feature.
The laser pointer tool has been a nifty trick within older versions of the office apps for
years; however, it was only recently integrated for touch-screen devices. All you have to
do is hold down on your device’s screen, and the laser pointer will appear.
years; however, it was only recently integrated for touch-screen devices. All you have to
do is hold down on your device’s screen, and the laser pointer will appear.
8. Create a Power Map Using Excel
Turn data into a 3-D interactive map with Power Map, one of the many Power
BI-enhanced data visualization features that Excel has to offer. It comes with three different
filters: List, Range, or Advanced. The Power Map will help you not only convey your data
more effectively, but also support your claims by creating a tangible story from the numbers.
BI-enhanced data visualization features that Excel has to offer. It comes with three different
filters: List, Range, or Advanced. The Power Map will help you not only convey your data
more effectively, but also support your claims by creating a tangible story from the numbers.
9. Easily Edit and Convert PDFs
Converting documents, spreadsheets, presentations, and publications into a PDF is
easier than ever before with Office 365. What was once a pain in any technologically
challenged person’s side is now an intuitive, streamlined process thanks to the Microsoft
office apps. To edit a PDF, first convert it into a Word document. This will help minimize
the formatting issues that come with copy/pasting or editing over text.
easier than ever before with Office 365. What was once a pain in any technologically
challenged person’s side is now an intuitive, streamlined process thanks to the Microsoft
office apps. To edit a PDF, first convert it into a Word document. This will help minimize
the formatting issues that come with copy/pasting or editing over text.
10. Reply to Emails Without Even Opening Them
You can respond to emails without even opening them by enabling the Reading Pane
in Outlook. This feature will let you preview email content, hit “reply,” and send your
responses in the main Outlook window. Combined with the Conversations view, you’ll
be able to see at a glance whether you’ve replied to an email yet or not.
in Outlook. This feature will let you preview email content, hit “reply,” and send your
responses in the main Outlook window. Combined with the Conversations view, you’ll
be able to see at a glance whether you’ve replied to an email yet or not.
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